Sutter County Clerk Recorder / Elections

Passports

The Sutter County Clerk-Recorder's office is a passport acceptance agent. Our Office will accept and verify all the information needed, and forward them to the Passport Agency. Your passport will be mailed to you from the Passport Agency. Applications are processed Monday - Friday 8 A.M. to 4:30 P.M.

Passport Application Forms (US State Dept.)

Definition of a Passport

A passport is an internationally recognized travel document attesting to the identity and nationality of the bearer. A passport indicates that its bearer is entitled to receive the protection and assistance of the diplomatic and consular officer of their country while abroad. In essence, it is a request on the part of the issuing government that officials of foreign governments permit the bearer to travel or sojourn (take temporary residence) in their territories and afford them all lawful aid and protection.

Definition of a Passport Card

The passport card is a wallet-sized card that can only be used for land and sea travel between the United States and Canada, Mexico, the Caribbean, and Bermuda. The card will provide a less expensive, smaller, and more convenient alternative to the passport book for those who travel frequently to these destinations by land or by sea. It is NOT valid for travel by air.

Who may be issued a U.S. Passport?

A U.S. passport may be issued to a citizen or national of the United States.

A person who is not a U.S. citizen or national should apply for documentation to a representative of the country in which that person is a citizen and should contact the U.S. Immigration and Naturalization Service for requirements to reenter the United States.

Information needed for the Passport Application

Name of applicant (Passport Bearer)
Mailing Address
Date of Birth/Place of Birth/Sex
Social Security Number
Height (feet and inches)
Description of yourself (color of hair, eyes, etc.)
Phone Numbers
Permanent Address
Occupation
Birth date and birth place of parents of applicant
Proposed Travel Plans (an accurate departure date is important)
Marriage Information
Emergency Notification
Other Names Used (if applicable)

With each Passport Application bring the following

All applicants must appear in person, including minors.

Two (2) identical passport photographs (2" x 2" size).
Evidence of citizenship. If you were born in the United States, evidence of citizenship is a CERTIFIED COPY of your birth certificate issued by the County or State you were born. The certificate must show your full name, date and place of birth, date the certificate was filed in the registrar's office and the signature and seal of the registrar. (The passport agency will not accept California Abstracts of Birth records). If you are a naturalized citizen, you must submit your Certificate of Naturalization or Citizenship. (The original will be returned with your passport).
An expired passport is evidence of citizenship and may be submitted in lieu of a birth certificate or certificate of naturalization. For minors under the age of 16 who have an expired passport, a certified copy of their birth certificate is required in addition to their expired passport.
A valid driver's license or other form of valid picture identification (not required for minors)
The appropriate fee:
An adult passport book is issued to applicants 16 years of age and over and is valid for ten years. The fee is $100.00 payable in two separate amounts as follows:
- $75.00 payable by check or money order to the U.S. Department of State.
- $25.00 payable by cash, check or money order to the Sutter County Clerk.
A minor passport book is issued to applicants under the age of 16 years, and is valid for five years. The fee for a minor passport is $85.00, payable in two separate amounts as follows:
- $60.00 payable by check or money order to the U.S. Department of State
- $25.00 payable by cash, check or money order to the Sutter County Clerk.

Expedite Passport processing

It could take up to six (6) weeks to receive your passport. Those wishing to receive passport sooner, may request expedited services. The fee for expedited services is $60.00 per passport application, payable to U. S. Department of State. Depending on your departure date, you may be required to include $16.25 per application with your fee to the U. S. Department of State for return overnight delivery.

Passport Books from Minors

Passport applications for minors under the age of 16 require both parents or legal guardians and the minor appear together at the County Clerk's Office to sign and execute the minor's passport application. If both parents are unable to appear together at the County clerk's Office to apply for the minor's passport, please contact the County Clerk's Office at 530-822-7134 for further information regarding this process.

Passport Book and Passport Card Fees

Adult Passport Book (Age 16 or older) $75.00 to U. S. Department of State (plus execution fee)
Minor Passport Book (Under Age 16) $60.00 to U. S. Department of State (plus execution fee)
Expedited Service (Per Passport Book) $60.00 to U. S. Department of State (in addition to Passport Fee)
Execution Fee (Per Passport Book or Passport Card) $25.00 to Sutter County Clerk (in addition to Passport fee)
Renewal of Passport Book by Mail $75.00 to U. S. Department of State
Adult Passport Card* (Age 16 or older) $20.00 to U. S. Department of State
Minor Passport Card* (Under Age 16) $10.00 to U. S. Department of State

*Passport Card may only be used for land and sea travel between the United States and Canada, Mexico, Bermuda, and the Caribbean. For more information on the Passport Card, please visit the U. S. Department of State website at http://www.travel.state.gov

Applicants may apply for a Passport Book, Passport Card or both on the same application. If applying for both a passport Book and passport Card at the same time on the same application, only one $25.00 Execution Fee is collected, however, the application fees for both the Passport Book and Passport Card payable to the U.S. Department of State will be due (i.e., the fee for an adult Passport Book and Passport Card on the same application will be $95.00 to the U.S. Department of State, and $25.00 to the County Clerk.)

National Passport Information Center

For information regarding Foreign Entry requirements, to download a passport application or other passport related forms, or further information regarding applying for a United States passport, please visit the State Department website at http://www.travel.state.gov

1-877-487-2778
1-888-874-7793 - TDD
Email: NPIC@state.gov
Customer Service Representatives are available Monday through Friday, 6:00 AM - 12 Midnight EST (excluding Federal Holidays). Automated information is available 24/7.