Basic Recording Requirements
Original Signature Required
GC 27201(c)
Requires original signatures on all instruments, papers or notices presented for recording except
as otherwise provided by law. A certified copy is also acceptable.
All-Purpose Acknowledgment
CC 1188 & CC 1189
Any California notary public or other officer taking acknowledgments in California must
complete a current California all-purpose notary acknowledgment.
Legibility
GC 27361.7
Documents presented for recording must be sufficiently legible to reproduce a readable
photographic copy. This includes notary seals and any attachments or exhibits.
Page Size
GC 27361.5
A page is defined as one printed side of a single piece of paper measuring 8 ½" X 11".
A sheet is defined as one printed side of a single piece of paper that is not
exactly 8 ½" X 11", but is no larger than 8 ½" X 14".
Page Margins
GC 27361.6
All documents submitted for recording must have at least a ½" margin along each vertical
side. In addition, the top 2 ½" of the first page or sheet must be reserved for
recording information. The left 3 ½" of this space is used to show the name of the
party requesting the recording and where to mail the document after it is recorded.
Cover Page
GC 27361.6
If the first page of the document does not have required space for the recording
information, a separate page or cover sheet must be attached to the front of the document.
This cover sheet must show the name of the party requesting the recording, where to mail
the document after it is recorded and the title or titles of the document. Recording fees
will be charged for this page.
Document Titles
GC 27324
All documents submitted for recording must indicate the title or titles of the
documents contained therein. Titles should appear on the first page, directly below
the space reserved for the Recorder.
Additional Titles Indexed
GC 27324
The Recorder is required to index all titles shown on the first page. Additional titles
may be also be identified and indexed at the discretion of the Recorder. Additional titles
indexed by Sutter County Recorder include, but are not limited to, Assignment of Rents and
Assignment of Leases found in the body of the document. When a document contains more than
one title to be indexed, the recording fee will increase $16.00 for each additional title
to be indexed.
Recording Reference Number Required
GC 27361.6
Any document that modifies, releases or cancels the provisions of a previously recorded
document must contain the recording reference number of that prior document.
Basic Recording Fees
GC 27361
All recording fees are due at the time of recording. Sutter County Clerk-Recorder charges
$16.00 for the first page and $3.00 for each additional page per document. For a complete
list of our fees, please see our
Fee Schedule
Recording Fee for Non-Conforming Documents
GC 27361
If any part of a document does not measure 8 ½" X 11" or if the document
has anything taped, pasted or stapled to an individual page, an additional non-conforming
fee of $3.00 will be charged for each page of the document. For a complete list of our fees,
please see our
Fee Schedule