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Clerk Recorder / Elections Office / Clerk of the Board

Sutter County Clerk Recorder Donna M. Johnston
Donna M. Johnston
Clerk of the Board
Registrar of Voters
American Flag

The County Clerk's duties include responsibility for recording documents affecting title of real property located in Sutter County, conducting all elections, maintaining voter registration files, issuing of marriage licenses, processing passport applications, filing fictitious business name statements, filing notary oaths, registering process servers and professional photocopiers, performing wedding ceremonies, and other related work. The County Clerk also serves as Clerk of the Board of Supervisors.

Mission Statement

The County Clerk-Recorder-Registrar of Voter's Office is dedicated to providing correct and timely information with courtesy and respect for our customers.

To further our mission, the employees of the Clerk-Recorder-Registrar of Voter's Office are committed to the following:

  • Create, process, maintain, and/or update records and documents in a timely and accurate manner to ensure compliance with local, state, and federal laws.
  • Provide easy access to all public records and documents to enhance customer service.
  • Ensure the integrity of the Sutter County election process and encourage the participation of all eligible voters in a cost-effective manner.


New fee increase to the passport acceptance fee (also known as the execution fee). Beginning Monday, April 2, 2018, the fee will increase from $25.00 to $35.00.

Effective January 1, 2018, a new Affordable Housing Fee may increase the cost of recording your Document by $75.00. Please see the attached NOTICE for more information or call us at 530-822-7134

General Information
Frequently Asked Questions on Recording
Basic Recording Requirements Per Code
Birth & Death Information
By Mail, By Phone, Over the Counter
How to Apply & What You Will Need
How to Apply & What You Will Need
How to Apply & What You Will Need
Recording and Copy Fees (2018)
Clerk-Recorder Forms
Catalog of enterprise-wide application software

Clerk of the Board Division


Elections Division


Clerk - Recorder Official Records Index and Fictitious Business Name Search

You may search and order Sutter County's Official Records online. Once you've located a document to order, add it to your online shopping cart, go to checkout, and print the Clerk - Recorder Document Order Form generated by our online system. This form can then be mailed to the Clerk - Recorder for processing.

Apply for a Marriage License Online


You can now apply for a Marriage License Online - It’s easy and saves time.

Once you complete the online application you can come into the Sutter County Clerk Recorder’s Office to obtain your marriage license. The application will be stored with the Clerk Recorder for 10 business days. For fees and additional information please refer to the marriage license page.

Clerk - Recorder Fee Schedule

The Fee Schedule (2018)  detail the cost of Birth Certificates, Death Certificates and other such items / services normally provided by the Clerk Recorder's Office.

Office Hours


Contact Information

Donna M. Johnston
Assistant Clerk Recorder:
Marie Smart
433 Second Street
Yuba City, CA  95991
Phone Number:
(530) 822-7134
Fax Number:
(530) 822-7214
Clerk of the Board:
Donna M. Johnston
1160 Civic Center Blvd., Suite A
Yuba City, CA  95993
Phone Number:
(530) 822-7106
Fax Number:
(530) 822-7103
Registrar of Voters:
Donna M. Johnston
Chris Goforth
1435 Veterans Memorial Circle
Yuba City, CA  95993
Phone Number:
(530) 822-7122
Fax Number:
(530) 822-7587